Guide to Services

 A | C | E | F | G | I | K | O | P | R | S | T | V

Letter Service Link
A Academic advising
Academic misconduct
Alarm codes
Alternative testing
Attendance policy (for students)
C Campus Emergency
Career/Internship Advising
Changes in scheduled course meeting times or location
Class roster
Classification of Students
Complete Withdrawal/Cancellation of Enrollment
Computer Classroom Technology
E Emergencies
F Faculty Member Illness/Emergency
Faculty/Staff Gaylord Travel Policy *PDF
Full-Time Students
G Gaylord Ambassadors
Gaylord College and Program Administration
Gaylord College Calendar *Link
Gaylord College Classrooms
Gaylord College Lab Video Cams *PDF
Gaylord Extra
Google Tools Training (SPJ)
Grade Changes(incomplete make-up or other grade changes)
Grade Sheets
Guest Wifi Instructions *PDF
I Inclement Weather
Instructional Support and Innovation
Instructional Supplies
Instructor evaluations
K Keys
O Office space
Online Checkout Procedure *YouTube Link
P Parking
Payment of Fees
R Reasonable Accommodation Policy (Americans with Disabilities Act—A.D.A.)
S Scantron Grading Machine Access
Special Permissions
Student Services Overview/Contact Information
Syllabus Elements
T Technology problems within a Gaylord Hall or Copeland Hall classroom
T Technology policy.
V Veteran Student Services
Helpful Links


















  Academic advising
Advising for the five undergraduate programs (Journalism, Advertising, Public Relations, Professional Writing, and Creative Media Production) at the Gaylord College of Journalism and Mass Communication is handled by appointment through the iAdvise System. Advising is mandatory for all JMC majors and handled by professional academic advisers.


Kathy Sawyer - Director of Undergraduate Advising & Public Relations 405-325-5226 or


Monica Rasekh - Adviser for Advertising & Professional Writing 405-325-3686 or


Joshua Kahoe — Adviser for Creative Media Production & Journalism 405-325-5199 or


Students wanting to make an appointment please visit
  Academic misconduct
Integrity in all aspects of scholarship is essential to the University’s mission.  The Academic Misconduct Code sets forth the rights and responsibilities of all students on the Norman Campus regarding academic integrity, and provides the procedures to be followed in cases of suspected misconduct.  Academic misconduct is defined as any act which improperly affects the evaluation of a student’s academic performance or achievement. It specifically includes cheating, plagiarism, fabrication, fraud, destruction of property, and bribery or intimidation, as well as assisting others or attempting to engage in such acts. It is the responsibility of each student to be familiar with the definitions, policies and procedures concerning academic misconduct; and unfamiliarity with the code alters none of a student’s rights or responsibilities thereunder. The Academic Misconduct Code is printed with the Student Code and is also available on the Internet at  Assistant Dean serves as the primary administrator for matters of academic misconduct in the Gaylord College of Journalism and Mass Communication.

Add/Drops for all times of the semester are handled through Student Services (with the exception of the “free” add/drop periods at the beginning of each semester, two weeks for the long semesters, and one week for the summer term). Review the appropriate academic calendar ( for add drop guidelines.

  Alarm codes
If you are teaching in a room that has an alarm attached to it, you will be provided with an alarm code good for that term. Actual individual codes are assigned by the Building Engineer, David Candy,, 325-5231.
  Alternative testing (i.e. missed tests)
Student Services has an active testing center that may be used by faculty to allow students who have missed a test in their class. The instructor should make arrangements with the Student Services Administrative Assistant. Please note this is for individual students and not large groups as space in the testing center is limited and regularly used to administer the College’s Language Skills Test (LST) and the Academic Integrity Test (AIT).
  Attendance policy (for students)
A student is responsible for the content of any course in which he or she is officially enrolled. The establishment of specific policy concerning class attendance requirements, as well as announced and unannounced examinations, is the responsibility of the individual instructor.
  Campus Emergency
In the event of an OU campus-wide emergency take immediate steps to ensure the safety of your students and self. The University of Oklahoma has a highly developed emergency response plan ( This plan makes for a safer campus and a higher likelihood of surviving an array of potential catastrophes. Hopefully, you will never need any of these plans/procedures while teaching at the Gaylord College of Journalism and Mass Communication.
  Career/Internship Advising
Gaylord College actively encourages and supports student involvement in internships related to their chosen field of study. Additionally, the College provides an array of services to students in securing initial employment after graduation. Finally, the College has established an on-going relationship with the University of Oklahoma Office of Career Services ( to provide a broader spectrum of services and resources for Gaylord College students.
  Changes in scheduled course meeting times or location
If you are going to change, cancel, or relocate a class or classes, please notify either the Office of the Dean, rm. 3000, or the Office of Student Services, rm. 2533, so word may be passed along to students who did not receive the news of a change as well as other parties that may need to know.
  Class roster
You may obtain an official class roster (if you are the official instructor of record) at OU’s Canvas site. To go to Canvas click on this link

Classification of Students
Freshman—through 29 semester hours earned.
Sophomore—30-59 semester hours earned.
Junior—60-89 semester hours earned.
Senior—90 semester hours earned.


***Policy Change Notification***
A new policy limiting the number W’s (withdrawals) a student may have at the University of Oklahoma has been passed. Students will be limited to a total of 5 drops during their undergraduate career. The automatic W will be in effect up to the 10th week, rather than the old W/F policy. The initial 2-week drop with no W will still remain in effect. The policy will begin in FA 2011 and it will not be retroactive (it begins counting drops in FA11, even for existing students). Complete withdrawals do not count against the students. Also, a change in audit procedure requires that students must declare a change from credit to audit within the first two weeks. An update on this policy with final details will come soon from Dr. Joyce Allman in the Provost’s Office.

Complete Withdrawal/Cancellation of Enrollment
Many students become confused by the difference between “canceling” and “withdrawing” and how these affect tuition charges and grades. Cancellation is the term OU uses if a student drops all of the classes before classes begin. Canceling enrollment removes all tuition charges and all record of enrollment. No grades are recorded. Withdrawal occurs if a student drops all of the classes after classes begin. If withdrawal occurs before the tuition obligation deadline, there are no tuition charges. However, the student will receive grades of W for any courses from which they withdraw. If the student withdraws after the deadline, the student will be charged full tuition rates.* 
*Federal regulations required the First Time Title IV Attendees (students receiving federally guaranteed financial aid for the first time at OU) will be charged on a different schedule if they withdraw from school after chasses begin. Refund schedules for students in this category are available on request. 
In order to withdraw from the University before the close of a semester or summer session, a student must report to their college advising office for a “withdrawal” card. The student must secure the signature of the dean, or his/her agent, of the college approving the withdrawal, and then the card must be filed in Registration. The student must follow this procedure to receive any refund of fees during specified refund periods. 
Students withdrawing from all courses in the first six weeks of classes (first three weeks of a summer session) receive the grade of W in each course of enrollment. Beginning with the seventh week (fourth week of a summer session) through the last day of classes of the semester or summer term, these students must receive a grade of W or F from the instructor in each course upon withdrawal. 
A student will be held responsible for the cost of room and board if either or both are furnished by the University. 

  Computer Classroom Technology


College computer lab policies


Double-sided printing


Apple Remote Desktop Administrator's Guide


Lab orientation notes




Classroom Technology Manual for Gaylord 1020, 1030, 1040, 1120 and 1130.


Classroom Technology *Video* for Gaylord 1020, 1030, 1040, 1120 and 1130.


Classroom Technology Manual for Gaylord 2025, 2520, Focus Group Room, Graduate Conference Room, 3150 and 3160


Classroom Technology *Video* for Gaylord 2025, 2520, Focus Group Room, Graduate Conference Room, 3150 and 3160


Quick Start guide to the Focus Group Room technology


Using an external drive to record a Focus Group Room session


Adding a network printer



Using AppleTV in the classroom

In the event of an emergency within your classroom (sudden onset of an illness, disruptive behavior, or other peculiar behavior), dial 911 (Police-Fire-Ambulance), then contact Assistant Dean Yvette Walker at 405-397-9960.
  Faculty Member Illness/Emergency
Adjunct faculty members should contact the Office of the Dean. Regular term faculty members should also notify the Dean’s Office, 325-5440.

Full-Time Students
To be considered full time, an undergraduate student must be enrolled in at least six hours in a summer session and at least 12 hours in a fall or spring semester.

  Gaylord Ambassadors
The Gaylord Ambassadors are an elite group of students who represent the College both inside the Gaylord College and on campus. These students are points of contact for visiting guests at the college and are present at all major events at the college. The Ambassadors are one of the first points of contact for many prospective students and give tours of the facility as well as follow up with them after the visit. Ambassadors are available to help with special guests at the college. Dorion Billups coordiantes Gaylord Ambassadors. He can be reached at 325-9960 or his office in Student Services.
  Gaylord College and Program Administration
Ed Kelley, Dean
*Rachel Eikenbary, Assistant to the Dean
David Craig, Associate Dean for Academic Affairs
*Jill Shumway, Assistant to the Associate Dean
Yvette Walker, Assistant Dean for Student Affairs and Administration
Peter Gade, Director of Graduate Studies
*Larry Laneer, Graduate Studies Adviser
Debbie Yount, Advertising & Public Relations Sequence Head
Elanie Steyn, Journalism Sequence Head
Ralph Beliveau, Creative Media Production and Professional Writing Head
  Gaylord Extra (announcements, news, etc)
The Gaylord Extra is a weekly student newsletter of Gaylord College containing news and information pertinent to JMC student life. Any events of interest to JMC students can be sent out in the weekly email. Contact 325-5372 with the information.
  Grade Changes (incomplete make-up or other grade changes)
Grade change forms may be obtained from Kathy Sawyer, Director of Undergraduate Advising, and should be handled only by the instructor of the course—not the student. A change of grade is a faculty/administrative procedure and as such, the student should not be a part of the process to actually her/his grade.
  Grade Sheets (mid-semester and final grade sheets)
All Final Grades are to be recorded online through the Ozone site by the instructor of record for that course.
  Inclement Weather
In the event of inclement weather, the University has developed a procedure by which the administration will notify central Oklahoma public broadcast and print media should conditions necessitate closure or delayed opening of the institution. Sufficient notice will be given to enable the media to make timely dissemination; if the University is not included in lists of public institutions closed or whose hours are amended, it should be assumed that business will be conducted as usual. In the event that the weather is poor and classes are not cancelled, the instructor is encouraged to be flexible with students who may opt to not attend class that day. Ultimately, it will be up to the instructor to decide what impact missing a particular class might have on a student’s course grade. [Tip: include a detailed attendance policy in your course syllabus. This way, if a question of inclement weather comes up—and it most always does—you will be prepared and will have a policy in place to cover those questions.]

Instructional Support and Innovation
OU faculty members are invited to use the services and resources provided by the Center for Teaching Excellence. The website for this OU campus office is:

  Instructional Supplies (i.e. dry-erase markers, erasers, and board wipes)
Student Services has instructional supplies available should a room lack in any of the above items. Anyone in the Office of Student Services will be glad to assist you in obtaining these items during regular office hours. [Tip: carry at least one or two markers with you if you routinely use a dry-erase board during your class—especially if your class begins after regular office hours, i.e. 5:00 p.m.].
  Instructor evaluations
Evaluations are online through the eValuate System. eValuate is a web-based system that permits enrolled students to give feedback during a set evaluation period or window. Arts & Sciences has established an evaluation window that opens 11 days before the last day of class and remains open for 10 days.
When the evaluation window opens, the instructor will receive an instructional email from eValuate
( that provides a link to the eValuate website (, a list of the instructor’s
classes that will be evaluated, and the specific dates and times of the evaluation window.
Enrolled students receive an e-mail to eValuate that requires using their 4+4 and password to access
their evaluations. They can log on any time during the evaluation window and they are not required to
complete all evaluations in one session. Enrolled students receive additional e-mail prompts at day 5,
day 9 and day 10 for any of the courses in which they are enrolled but for which they have not yet
completed evaluations.
Office of the Dean Administrative Assistant, 325-5440, coordinates the management and distribution of all keys for Gaylord Hall and Copeland Hall. The regular key distribution will be conducted prior to the start of an academic term. If you are locked-out of your room, you are encouraged to go to the Office of the Dean, 3rd floor, Gaylord Hall, during regular business hours (until 5:00 p.m.). For after hours you can reach Rachel Eikenbary, Assistant to the Dean at (405)845-1019 After that time you should contact OUPD (325-2864) to unlock your classroom
  Office space
Office space is determined by academic rank/status by the College’s administration for regularly appointed faculty members and generally follows a designated pattern. Adjunct offices will be assigned in Gaylord Hall, as space permits. Office of the Dean Administrative Assistant, 325-5440, has the responsibility of coordinating the implementation of the determined assignment of office space.
  Parking (Visitor passes—ie. guest speakers)
Office of the Deans, 325-5440 handles all requests for parking passes for guests of the Gaylord College and is located in the 3rd floor Dean’s Office suite. Passes are for visitors only. Parking and Transit Services' regulations ( state: A “Visitor” is any person unaffiliated with the University of Oklahoma Norman campus as an employee, student, vendor, office occupant or tenant.
  Payment of Fees
Fees may be paid following enrollment. To avoid penalties for late payment, fees should be paid completely prior to the date given in the University calendar included in the current Class Schedule. Fees may be paid online at, in person at the Bursar’s Office in Buchanan Hall or by mail. For specific charges, see the section entitled, “Cost of Attending OU.” 
There is a faculty-use photocopier in the faculty workroom/mailroom located on the 3rd floor of Gaylord Hall. This is the same location of all faculty mailboxes.

Reasonable Accommodation Policy (Americans with Disabilities Act—A.D.A.)
Students enrolled in post-secondary education are required to self-identify if they would like to request services on the basis of disability. The University of Oklahoma attempts to provide every opportunity for a student with a disability to self-identify. The first opportunity is at time of application. A statement on the University admissions application refers students to the Disability Resource Center to request information on services. After admission, students are provided the opportunity to request contact by DRC by responding to disability-related questions on the New Student Survey during the enrollment process. Subsequently, faculty members are encouraged to provide students the opportunity to self-identify by including a statement regarding accommodations for students with disabilities on their syllabus or verbally at the first class meeting. Prospective students and current students are always encouraged to contact DRC directly, as soon as possible, to request services or accommodations. Student requests for reasonable accommodation should be addressed to the Disability Resource Center, Goddard Health Center, 620 Elm Avenue, Suite 166, (405) 325-3852, TDD (405) 325-4173, FAX (405) 325-4491, or
A student must self-identify as an individual with a disability and provide appropriate diagnostic information that substantiates the disability. Disability includes two elements: (1) a physical or mental impairment which (2) substantially limits one or more of the major life activities of the person in question. Major life activities include but are not limited to walking, breathing, seeing, hearing, performing manual tasks, caring for oneself, learning and working. Disability has both medical and functional elements, and both of these elements must be explicitly documented for the Disability Resource Center. The Disability Resource Center will then assess the impact of the disability on the student’s academic program and record the required academic accommodations in a memo to the instructor. All diagnostic information is confidential and therefore memos can be sent only at the student’s request. Students are required to provide appropriate documentation of disability prior to the provision of services. Accommodations cannot be retroactive and can begin only after documentation is received and a reasonable time for accommodation development has been allowed. Individuals who have complaints alleging discriminations based upon a disability may file them with the University’s Equal Opportunity Officer in accordance with prevailing University discrimination grievance procedures.

Suggested wording for all OU course syllabi: “Any student in this course who has a disability that may prevent his or her from fully demonstrating his other abilities should contact me personally as soon as possible so we can discuss accommodations necessary to ensure full participation and facilitate your educational opportunities.” (Source: Center for Teaching Excellence,

  Scantron Grading Machine Access
Test scanners are located in Carnegie Hall, Room 308. You will need a PIN Number to access the scanners. Please contact Shearon Wood at or 325-2323 to get the PIN Number for this semester.

Note: Test scanning computers do not have internet.

You must bring a flash drive to keep your scan results. Students are expected to provide their own Scantron Forms, which are available at the OU Bookstore for purchase (there are two locations for the OU Bookstore: Gaylord Family Memorial Stadium and the Oklahoma Memorial Student Union).

  Special Permissions
Special permissions are given through the academic advising staff in the Office of Student Services. If you wish to give special permission for a student to be given entry to a “closed” class, contact Monica Rasekh (, 325-5199), Kathy Sawyer (, 325-5226) or Joshua Kahoe (, 325-3686)—please be able to provide the student’s OU student identification number as well as the specific course information for which the special permission is being given.

Student Services Overview

The Office of Student Services is the hub for student life and many services to faculty. Students routinely seek the services of this office in the areas of academic advising, career services, assistance in seeking internships, clubs and organizations, and other general issues related to college life. Faculty members are served through this office in a variety of ways too, commonly in the areas of academic records (i.e. final grade sheets), classroom logistics, and other instructional support areas.

Where to Find Us

The Office of Student Services is located on the 2nd floor of Gaylord Hall, Room 2533.

How to Contact Us

The Office of Student Services may be reached by telephone at (405) 325-5684. Other staff in the office may be reached accordingly:

Yvette Walker, Assistant Dean for Student Affairs & Administration, 325-9026,
Monica Rasekh, Academic Adviser—Advertising, 325-3686,
Kathy Sawyer, Academic Adviser—Public Relations, 325-5226, Joshua Kahoe, Academic Adviser—Creative Media Production/Journalism, 325-5119,





Syllabus Elements (Center for Teaching Excellence,

I. “Housekeeping” Information
Course number and name
Phone numbers
Office hours

II. Course objectives

III. Structure and sequence of class activities
Including due dates (if known) of graded activities, e.g., exams, term papers.

IV. Text(s) and other reading material

V. Grading procedures
Basis of course grade
Make-up exams (?)

VI. Course policies
Academic misconduct (cheating)

VII. Statement for students with physical disabilities

>Suggested wording:

“Any student in this course who has a disability that may prevent his or her from fully demonstrating
his other abilities should contact me personally as soon as possible so we can discuss accommodations
necessary to ensure full participation and facilitate your educational opportunities.”

  Technology problems within a Gaylord Hall or Copeland Hall classroom
Technology issues and problems are serviced by Buddy Wiedemann and Michael Acker. If you are having problems due to a technology-related issue in your classroom, please contact Buddy via email at or Michael Acker at
Textbooks orders are submitted to the Dean’s Office Administrative Assistant, 325-5440, by the faculty. Similarly, help in obtaining professional (“desk”) copies may be found in the Dean’s office
  Veteran Student Services, 234 Buchanan Hall, provides certification of Veterans or their dependents, Guard, Reservists and students receiving VA Vocational Rehabilitation, who are eligible for educational benefits. Services include help in processing forms necessary for monthly benefits or making changes in enrollment. Counseling is available for academic, financial and personal issues. Tutorial assistance is available for veterans attending on at least a half-time basis. VA work-study positions may be available for those attending at least three-quarter time. Inquire at (405) 325-4308.   
  |Helpful Links|
OU Catalog:
Gaylord homepage:
OU homepage:
Provost’s homepage:
Campus map:
OU Libraries:
Office of Research Services (ORS):
The Oklahoma Daily:
Online Enrollment:
Academic Support Services:
People directory:
OU Network Accounts: